Documentation & Electronic Archiving Using Computers- Reducing The Use Of Plain Paper
Documentation & Electronic Archiving Using Computers- Reducing The Use Of Plain Paper
Course Code:
SO02
►Course Objective
To understand information and documentation compliance, regulations, standards and best practice
To create information and documentation policies, procedures, standards including information security standards
Create an information and documentation action plan to implement in their organisation and learn from best practice implementations and case studies
Learn advanced concepts for managing information and documentation, such workflow, file plan, archiving, auditing, compliance and version control
Review industry leading solutions and vendors in this marketplace
Use metadata, business classification scheme, taxonomy and setting retention plan
Learn how to implement legislation, standards and regulation
Create advanced policies and procedures
Setting up access controls and security procedures
Develop storage models, audit trail and storage technologies
►Target Audience
Secretaries and administrators wanting to raise their efficiency levels, improve their effectiveness and develop skills that will help their career-development
People working in an office role supporting management and/or working in project teams
Anyone wanting to develop their practical skills and personal strengths to help them succeed in an office environment
►Course Outline
DAY 1
Strategy and Understanding Key Elements
Introduce information and documentation management
Review standards, ISO9001, ISO27001 and ISO15489
Creating information and documentation audit
Create file plans, metadata plan, retention schedule and other information controls
DAY 2
Concepts and Set-up Components
Compliance, controls and security
Legislation, standards and regulation
Business classification scheme and taxonomy
Document control
Understanding security and compliance
DAY 3
IT Process and Delivery
Review IT information and documentation management systems
Review scanning, storage and archiving systems that meet compliance
Scanning and legal issues
Archiving and retention requirements
Digital signatures and digital rights management
DAY 4
Implementation Planning
Implementation planning
Setting up action plan for information and documentation compliance