Outlines
I. Introduction
A. Purpose of the institutional framework
B. Scope and objectives
II. Organizational Structure
A. Event management department/team
B. Roles and responsibilities
III. Event Creation and Planning
A. Defining event goals and objectives
B. Conducting feasibility studies and risk assessments
C. Budgeting and resource allocation
IV. Relationship Management
A. Stakeholder identification and analysis
B. Building and maintaining relationships with stakeholders
C. Establishing communication strategies
V. Event Execution
A. Event logistics management
B. Supplier/vendor selection and coordination
C. Participant registration and management
D. On-site event coordination and supervision
E. Risk management and contingency planning
VI. Performance Measurement and Improvement
A. Establishing key performance indicators (KPIs)
B. Monitoring and evaluating event success
VII. Legal and Ethical Considerations
A. Compliance with relevant laws and regulations
B. Intellectual property rights and licensing
VIII. Documentation and Knowledge Management
A. Developing event management guidelines and standard procedures
B. Creating templates and checklists for event planning and execution
C. Documenting lessons learned and best practices
Objectives
Event Excellence: To consistently deliver high-quality events that meet or exceed stakeholder expectations in terms of content, organization, and experience.
Stakeholder Engagement: To foster strong and positive relationships with all relevant stakeholders, including participants, sponsors, partners, and the community, through effective communication, collaboration, and engagement strategies.
Strategic Alignment: To align event planning and relationship management activities with the overall strategic goals and objectives of the institution or organization.
Efficiency and Cost-effectiveness: To optimize the use of resources, including budget, time, and manpower, by implementing efficient event management processes and practices.
Risk Management: To identify and mitigate potential risks associated with events and relationships, ensuring the safety and security of participants and protecting the institution's reputation.